If you plan weddings for a living, you know that you have to consider every possible scenario when you take on the project. Your clients have been waiting their whole entire lives to get married and they expect you to plan the perfect wedding that is tailored to fit their budget and still express their personality. Event planning takes a lot of time, a lot of effort, and can be a very stressful responsibility. From ordering the flowers to designing the invitations, you have a lot on your plate as a planner. The first step to planning any wedding is finding an event space to hold the wedding or the reception. If you are looking for the perfect venue for your special event, here are some very important factors you cannot overlook.
Can the Room Accommodate the Guest List?
Before you can even start looking for a space, you need to know how many people the bride and groom plan on inviting to the wedding. Chances are, you have already sat down and settled on a budget that the couple plans on spending for everything. The budget will dictate how many long lost relatives receive an invitation and how many people you need to accommodate. When you have head count, it is time to start finding event spaces that can accommodate the size of the party. It might sound obvious, but a lot of brides do not consider how many people they know and are stuck narrowing down their guest list to fit into a space. Just because the event space looks large when it is empty does not mean it will be quite so big with all of the furniture and decor. Remember, your couple will want an area for the dance floor, seating, a DJ setup, food stations, and drink stations. All of this can take up a lot of space.
Does the Room Have Good Acoustics
Playing music is pretty common at a wedding reception. The last thing you want to do book a space where the room echoes. This can affect conversations and will surely affect the wedding singer or DJ’s performance. The best way to check out the sound quality of a room before your event is to stop by during another event. Tell the party coordinator you are planning another event and they should have no problem letting you see that their event was a huge success. Find out if the venue offers any help with tailoring the acoustics before you select a date and pay the deposit.
Do the Color Schemes Go with Your Theme
Most brides select the wedding theme. Some might want a summer wedding, and others might want an autumn theme. It is important to choose a space that will go with the decor the bride plans on purchasing. If the floors, walls, or even the curtains clash with the wedding decor, it can change the entire ambiance of the reception.
When you find your couple’s dream event space, book it well in advance. There is nothing worse as an event planner than telling the bride and groom that they will need to choose a new venue or a new wedding date. Once your have the space selected, you will need to move on to planning all of the important details.